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  • SEPARATE forms available for ABSTRACT SUBMISSION of Instruction course, Free Paper/E-Poster & Videos.
  • Always mention your AIOS Membership number & Instruction Course/Free Paper/E-Poster/Video Code number in all your future correspondence.
  • Clearly mention if Instructor is not an Ophthalmologist. Non Ophthalmologists are also welcome as programme participants.  BUT, they should be registered as a user in the website
  • Change of Instructors/title/topics/duration is NOT possible once the course has been submitted. The Maximum number of Co-Instructors allowed for any course is six per awarded course.
  • Type the author and co-authors names exactly as they appear in the AIOS records.
  • Enter the AIOS Membership number wherever required. Click to see the AIOS membership number.For successful submission the abstract form must be filled in all respects. The names,AIOS membership nos, e-mail ID & mobile number of your coauthors /co-instructors must be filled in correctly.
  • If your membership no. is 4 digits, please include 0 (Zero) before your no.(Example: A01234). If you enter your membership no. as A1234 or A-1234 it will not be accepted.
  • While submitting online, please check your complete mailing address, Email id., Mobile number etc., are filled. If your profile is not registered with this online portal (repeated intimations have already been sent) it will not be possible to participate as a faculty in AIOC 2017.
  • All communications from the Scientific Committee will be ONLY BY EMAIL. No communication will be sent by post. Hence, ensure that you have entered email ids which you and your co-instructors are regularly accessing.
  • After successful online submission you will get an acknowledgement with IC/FP/VT Code No. immediately. If you don’t receive any acknowledgement, it means the submission is NOT successful. In that case please recheck to ensure complete & accurate filling up of all sections and resubmit.
  • As a policy, we do not allow any change in presenters/authors. In case of any unavoidable circumstances, for any change written permission should be obtained atleast 3 weeks before the conference from the Chairman, Scientific Committee, by the chief author.



Select the type of presentation you wish to make from the drop down box.



Please select the single category you feel most appropriately covers your topic from the drop down box.



By your online submission it is understood that the Society holds copyright on all abstracts printed in the preliminary and final programmes and the material presented at the conference and that you permit the Society to copy & reproduce the material in any form for distribution & sale if felt necessary.



The Society will record presentations and discussions at the Annual Meeting. The unedited tapes may be made available for purchase and the proceeds used to support Society programmes. By your submission it is understood that you give the Society permission to record your presentation. Videos may be copied in to and become the property of the AIOS and may be made available for purchase.



The concerned defaulter will be suspended for 3 years and again if piracy is reported for a second time he or she will be suspended for 10 years. Apart from this the name of the defaulter will also be published in the circular of the general secretary, AIOS website and abstract book



After accepting to be a Chairman, Co-chairman, Convenor, Moderator, Judge or speaker in a particular session absenting yourself without valid reason and intimation to the scientific committee will be viewed most seriously. This causes the greatest disruption & dissatisfaction among the delegates. So please do not commit yourself to any involvement unless you are certain to adhere to it.



“Absence of Chairpersons/Discussants/Judges/Speakers during Scientific Sessions of annual AIOS Conference:
In case the Chairman, Co-Chairman, Convenor, Co-Convenor, Moderator, Discussant, Judges or Speakers is absent during their session without prior intimation, their names will be printed in the next AIOS Newsletter. Intimation regarding absence must be made at least one week before the Conference except in emergencies with reasons for being absent to the Chairman, Scientific Committee-AIOS. Chairman, Scientific Committee-AIOS shall not consider the absentee members for any presentation or faculty position in the next annual Conference of AIOS”.



It is often noticed that the faculty tend to walk away in the middle of the session once their presentation is over. This may be because of commitments in some other session. We do our best to avoid involvement of the same person in more than one place at the same time, though this may not be entirely possible considering the number of sessions & delegates involved. However every speaker & faculty member is expected to be present throughout the duration of their session for any interaction with the audience. If there is any unavoidable commitment they are expected to leave only with the permission of the Chairperson of that session.



Please switch-off your mobile phone when you are entering any halls or attending a session. Kindly keep your mobile in silent mode once you enter the Conference venue.


Guidelines for Instruction Course

  • As Chief Instructor, each ratified AIOS member can submit ONE INSTRUCTION COURSE only.
  • Instruction courses dealing with clinical sciences should present current, but reasonably established information. Highly controversial or unproven concepts, may be more appropriately presented as papers or E-Posters.
  • The duration of ALL the ICs will be 75 minutes with 5 minutes change over time between sessions. The chief instructors must ensure that the session finishes exactly ontime & does not spill over to the changeover time.
  • Each Co-Instructor can consent upto 7 instruction courses BUT can participate only in a maximum of 5 Instruction courses apart from the one he or she may submit as a chief instructor.


What happens if more than 5 courses gets selected?

  • It is the discretion of the co-instructor to choose the courses he/she wants to participate.
  • It is the duty of the co-instructor to inform the Chief instructor about his withdrawal from the course within 7 days from the date of announcement of the selected instruction course.
  • If the co-instructor does not choose his courses, then the first 5 consented courses shall be treated as the chosen courses and the rest shall be withdrawn.
  • The chief-instructor is responsible to find an alternate co-instructor within 7 days from the date of announcement of selected instruction course if the chosen co-instructor withdraws from the instruction course.


Chief instructor of ICs should submit the following details without fail:

Chief Instructor’s Resume relevant to the IC being submitted


Course outline, topics for each speaker and the time allotted.


Chief Instructor (Must be a ratified AIOS member)


Course Title (100 characters only)

Type the course title exactly as you wish it to be printed in the Scientific Programme.


Course Synopsis (1000 characters only)

Instruction Course Synopsis should not exceed 1000 characters. Fill Co-Instructors names, topics and time allotted for each topic in the separate box given. These details need not be mentioned in the Synopsis of the course. If selected the submitted format of the Instruction Course must be strictly adhered to without any change in topics/timings/speakers. The abstract will appear exactly the way it has been submitted and the Scientific Committee will not be responsible for any spelling and grammatical errors.


Chief Instructor’s Resume (600 characters only)

Ensure the Chief Instructor’s resume, not exceeding 600 characters, is relevant to the Instruction course submitted and prepared with care and is complete. Ensure that the name of Institution of the Instructors, place of work or positions held in AIOS or state bodies is not revealed. The resume should be so written as to not to reveal the identity of the chief instructor. Apart from the content of the Instruction Course, the Chief Instructor’s resume relevant to the instruction course would form an important criteria for the selection.


About Co-Instructors, their consent

Once an IC submission complete in all respects, is received by the Scientific Committee, an auto generated e-mail will be sent to the co-instructors requesting for their consent to participate in the Instruction Course .The co-instructors must respond to them immediately (latest by 31st May 2016) for the course to be further considered for selection.


Type of Course

Courses with formats utilizing innovative teaching styles are particularly encouraged. Interactive dialogues and panel discussions are educational methods that stimulate additional interest and promote learning.


Level of Course

Indicate the appropriate level: Advanced, Intermediate, Basic.




Guidelines for Free Papers / E-Posters / Videos


  • Each PRESENTING AUTHOR can submit only 2 each of Free Papers/E-Posters/Videos.
  • Not more than 3 co-authors are allowed in a paper/E-Poster/video.
  • Free Paper duration is 6 minutes only .
  • All free paper/E-Poster/ video awards will be given to the presenting author only.
  • If presenting author is not a ratified member, that paper/E-Poster/video will not be considered for evaluation and any AIOS award.
  • No change in presenting author is allowed during free paper and video semi-final/final sessions.
  • Institution / hospital affiliation and doctor’s name in the title or abstract should not be mentioned and will lead to automatic rejection.
  • Scientific abstracts must have at least one Society Member as an author or co-author.
  • Title of the Paper (not exceeding 100 characters with space)
  • Synopsis (not exceeding 1000 characters with space)




If you have presented a paper, E-Poster or a video please send your short CV with a color passport photograph to the Editor Proceedings, for inclusion in the next proceedings. The CV should contain the year of passing, College, University, Important Awards (maximum 3), Current position held, and any important past post held.



The scientific committee suggests that the Paper or E-Poster option provides the author with optimum opportunity to present his or her work. If this option is selected, the abstract will be considered, first as a paper, & if not accepted, it will then be evaluated as a E-Poster. However, if only paper is selected, and the abstract is not accepted as a paper, it will not be considered as an E-Poster.



If accepted as a paper for the conference, the full text of the presentation must be uploaded either by logging into the chief author’s dashboard or by using the link provided in the selection mail before the stipulated deadline as mentioned in the acceptance letter.
The free paper full text can be uploaded in either word or pdf format. The document can include text and images. Embedding of video in the document is disallowed.



An E-Poster is an electronic version of the traditional boards, and is displayed on monitor screens using Power Point slides. E-Poster may include text, figures, tables and images and NO video/animations.
Selected E-Poster can be viewed any time during the conference. A specific time slot will not be required. A Link to upload selected E-Posters will be made available and the same will also be uploaded in the website.



E-Posters should consist of a maximum of 12 Microsoft Power Point slides, including title slide and offering information on the following topics:

Material and Methods


  • Use Time New Roman or Arial fonts.
  • Use the first slide to show the title of the E-Poster and the authors information.
  • Font should be no smaller than 18 points.
  • Maximum of 120 words on each slide.
  • Use a plain background without patterns or dark colors.
  • Use clear headings and leave spaces between sections.
  • Pictures and graphics should be clearly labeled and described.
  • Pictures and graphics should be of good quality.
  • Text should not be obscured by images.
  • Remember that simpler posters are always more attractive and easier to read.
  • Do not fit too much information on one slide.
  • Correct spelling and punctuation make your poster more attractive and informative.
  • E-Posters should contain no video clips/animation files.
  • The file should be not more than 5 MB (more than this size, it will be rejected automatically).



Scientific E-Posters, in general, have the following characteristics:


  • Are presented by individuals rather than by organizations
  • Present scientific material, usually new information
  • Do not solicit members, or promote an organization



Submissions accepted as Scientific E-Posters or free papers may be read in the Hyde Park sessions(for 4 minutes only) if registered with the Chairman Scientific Committee. Only the first 72 requests will be accepted. In case a large number of requests are received, selection will be made on a first come first served basis. Hyde Park entries will be given a certificate of presentation as a Paper but will NOT be eligible for any Award for the paper other than the eligibility for the E-Poster.




  • Last date for abstract Submission online: May 31, 2016.
  • Send 3 CDs of the video (with voice) in MPEG1 format with VT code number to the office of ,
    Numero Technologies,
    #49, 3rd Street, Aditya Residency,
    Near VCS Nagar, GN Mills Post
    Coimbatore – 641029
    Tamil Nadu, India
    Phone Number : 0422 4374920
  • All videos should not exceed 10 minutes duration.
  • Video film category (Select the appropriate one that best describes your submission from the drop down box):


We will not have a formal screening of selected videos but Kiosks (touch screens) / Play stations will be arranged, where all selected videos will be loaded and the delegates can come and watch the same at their convenience throughout the duration of the Conference so that this will give maximum exposure of all the selected videos.


Selected TOP videos will be screened for C.S.RESHMI AWARD in an exclusive Video session.


VIDEOS will be judged according to educational value, originality, and expert use of the medium.


No VIDEOS will be returned. Editor, Proceedings needs them for inclusion in the proceedings CD. Hence keep a copy for your record and send. Don’t send the original.



If accepted as a paper for the Society programme, the full text of the presentation must be emailed to the Chairman, Scientific Committee [copy marked to Editor Proceedings – ] by the stipulated deadline as mentioned in the acceptance letter.
Articles published or submitted for publication in peer reviewed journals will not be accepted and it must be declared that this work has not been published in any peer reviewed journal.



All the SELECTED BEST PAPERS from each session should be submitted to IJO[] first for possible publication. The authors cannot submit the selected BEST PAPERS to any other journal unless it has been rejected by IJO after the peer review process. The final decision about the article by the “Editor – IJO” will be taken within 6 months after the submission. If the authors have already submitted it elsewhere for consideration for publication, they must declare the same. The paper can be presented but will not be considered for “Best paper of the session award.”



The Scientific Committee has developed a checklist for abstract preparation with the objective of assisting prospective programme participants in preparing the best possible abstract for submission. All abstracts are considered equally for acceptance and the quality of the abstract is the single most important factor in the committee’s decision. Please follow the checklist to assist you.




  • Is the title descriptive of the abstract? Does the title avoid gratuitous statements and irrelevant information?
  • Studies barely under way or in which the outcome may be inconclusive should not be submitted.
  • Scientific abstracts will be evaluated without the knowledge of the name or affiliation of the author. Thus, identifying phrases within the title and abstract itself are not allowed and will result in automatic disqualification of the abstract without evaluation.
  • Does the abstract contain a concise statement which can be evaluated by an impartial observer, covering the following:
    (a) Why did you do the study?
    (b) What did you do?
    (c) What did you find?
    (d) What does it mean?
  • Abstracts with statements such as, will be done, is underway, will be analysed will be discussed or No data / Insufficient data” – to prove the results, wrong methodology and data acquisition, period of study not given, not enough subjects to draw the conclusion cannot be accepted.
  • Proof read your abstract? Conciseness, clarity, and care in the preparation of your abstract are important considerations in the Scientific Committee’s deliberations. Misspellings and typographical errors do a disservice to your scientific work. If accepted, your abstract will appear exactly as typed.
  • Is your abstract within the character limit?






The Scientific Committee feels that Physical Posters are one of best ways to present your work. Apart from high visibility, it allows one to one interaction and collaboration.



The author will have an option to convey your preference between e-poster or physical poster while submitting the abstract.



The abstracts will undergo evaluation by eminent ophthalmologists with expertise in the speciality. A total of 400 posters will be selected for display based on the scores secured in the evaluation. Intimation of selection will be conveyed to the presenting author by way of an email.



There will be a best poster award each for speciality. In total, 20 awards are to be won.

Once your physical poster is selected, the following guidelines has to be adhered to display in the conference venue.


General Guidelines

Use large print and shade or color block letters when possible. For legibility, a minimum font size of 28 points and a maximum of 600 words are recommended. Fully disclose all commercial relationships relevant to the subject matter.


Poster Dimension

The poster dimension will be 35 Inch/90 Cm horizontally and 48 Inch/120 Cm vertically in the portrait format.


When to display your physical Poster?

All physical posters should be displayed on or before the 11 AM of the first day of the conference. The poster panels will be available for you to display your poster one day before the conference.


How to display?

Poster boards ( Pin Boards ) to put up the posters and thumb pins will be available at the poster panel area. No sticking tapes to be used.


How to identify your physical poster display panel?

You will get an email containing the poster panel number and location to be displayed atleast 10 days before the conference.
The poster panel will have your poster number and the title of your presentation displayed on it for you to identify your panel.
Volunteers will be available at your service at the panel area to assist you in finding your panel.


Interaction with the delegates:

Physical poster presentation provides a great opportunity for you to interact with the delegates. Display the date and time of your availability near your physical poster so that the delegates can come and interact with you. Your availability of at least of 1:30 hours on each day is recommended.


Win your award:

Your poster is eligible for an award based on the marks provided by the delegates. The Presenting author (preferable) or a co-author will need to be present next to their poster during the judging session. The judging session time will be intimated to the presenting author by email.

There will be a Best Poster Prize for each speciality (Totally, 20 prizes to be won)


Removal of physical Posters

The Posters should be removed after 5:00 pm on the third day of the conference. Nobody will be responsible for care / damage to posters after that.

General Guidelines for Oral Presentations


A. Presentation Standards


  • The official language is English. All presentations must be in English.
  • An electronically generated presentation using Microsoft Power Point (Version 97/2000/2003/2007) is the standard. No other format will be accepted.
  • The projection will be on a single screen. There will be no capability for dual screen or simultaneous video projection on a second screen.
  • Video clips should be embedded in your Power Point presentation with appropriate animation commands. It is suggested that you program your presentation to start the video with the advancement of the concerned slide.
  • Mike & PC will automatically switch off after 6 minutes for Free Papers. The use of personal laptops is not allowed during Free paper presentations.
  • Please submit your Power Point presentation on a labeled PC-compatible CD or a USB 2 compatible storage device. Remember to include in the same CD/USB device the individual video clips that you may have embedded in your presentation.


B. Preview Room


  • The room is well equipped to preview your presentation, modify it, and copy it. Trained audiovisual staff will assist you with any needs that you may have regarding your presentation. Please check your presentation well ahead of time in the Preview Room, make changes if necessary, and save it on the CD/USB device.
  • All the Presentations must be handed over in the Preview Room the previous day.
  • The preview room will function from 1-8 pm on the day before the conference & on the conference days from 7 AM to 6 PM.
  • Presentation can be submitted in absentia by your co-author/representative


C. The Session Room Environment


  • Every hall will have two lecterns. The presenter must go and stand in front of the vacant lectern while the previous author is still presenting.
  • The lectern is equipped with a lectern microphone, laser pointer, light, slide advancement control (or a laptop), and timer warning.
  • Please reach the auditorium at least 15 minutes before the beginning of your session and get familiarized with the stage and lectern setting.
  • Please meet your chairpersons before the session begins and introduce yourself.
  • DO NOT exceed your allotted time for presentation.
  • Presentations exceeding the time limit may not be considered for an Award.
  • Change of Presenter, without the permission of the Chairman Scientific Committee, may not be considered for an Award.
    If you are not a member or a non-ratified member, before presentation, please inform the Chairman & Co-Chairman to indicate the same in the mark sheet. If the paper presenter is a non-member or non-ratified member, that paper will NOT BE EVALUATED/ MARKED and not eligible for any AIOS AWARD.


Guidelines to Chairman, Co-Chairman, Convenor, Moderator & Judges


Time Management

This is your MOST IMPORTANT responsibility. Please START the session on time. Concluding the session on time is even more important so as not to impinge upon the next session. PLEASE ENSURE THAT YOUR SESSION DOES NOT SPILL OVER INTO THE CHANGEOVER TIME BETWEEN SESSIONS. THIS TIME MUST BE UTILISED ONLY FOR THE NEXT SESSION CHAIRPERSONS TO SETTLE DOWN.


Conflict of interest

It is absolutely mandatory that in case if you find that in any competitive session where you are a judge and you feel there may be conflict of interest because one of the presentations is by you/ your associate/your family member/your institute please inform the Chairman – Scientific Committee immediately on receiving the information about your session, so that alternative arrangements could be made & you could be assigned elsewhere. WE WANT TO TOTALLY AVOID A PERSON BEING A JUDGE IN ANY SESSION IF THERE IS EVEN THE REMOTEST POSSIBILITY OF CONFLICT OF INTEREST.


Other Guidelines


  • Once submitted & accepted ‘No change’ in authors or topics is allowed in any of the sessions.
  • Certificate of attendance in the conference is given by the Local Organizing Committee. This time E-Certificate will be introduced and hence there is no hard copy of the Certificate will be issued after the presentation at the Conference.
  • Please follow the order of speakers in the sheet supplied on your table. Do not allow change in the order of the presentation unless you feel it is absolutely justified.
  • If there is any Key note speaker in your session, please introduce him/her BRIEFLY to the audience. In the Free paper session, Keynote speaker’s duration is 6 minutes/or as marked in the mark sheet. Each Free paper is 6 minutes and Hyde Park is 5 minutes.
  • Kindly indicate the Paper presenter’s name in the mark sheet. There is NO NEED to evaluate AIOC 2016 Best Paper winners presentation. Please include 2016 STATE BEST PAPERS for evaluation. & marking.
  • Indicate your marks in the given mark sheet (per 100). Marks are for Content, Presentation, Slides & Originality (25 marks each).
  • At the end of session, please calculate the total marks of each paper and the highest mark will be the BEST PAPER IN YOUR SESSION.
  • Please indicate the Best paper in the mark sheet clearly and also announce the same at the end of the session. PLEASE ENSURE THERE ARE NO ERRORS IN CALCULATIONS OR PROCEDURE FOLLOWED. The result announced is subject to ratification by the Scientific Committee office.
  • If the presenting author is a non-member or a non-ratified member, DO NOT EVALUATE that particular paper/e-poster/video because they are not eligible for any AIOS AWARD. Hence, before announcing the result, please see whether the Presenting author is a ratified member.
  • Please don’t go out of the hall in between and switch off your mobile phone during the session. Kindly concentrate on each presentation so that justice will be done.
  • Don’t consult the marks with other judges. We want your individual evaluation.
  • Please mark whether all the Free papers were presented. If there is any absentees (including other judges), please indicate in the mark sheet clearly as “absent” without fail.
  • Don’t forget to write your name in Capital letters with mobile number in the marksheet and sign.



Guidelines to submit ARC Abstract


  • A total of 12 Research Works done in the form of thesis / Dissertation will be included for presentation.
  • The applicant must either be a Ratified Member of the AIOS (or) he /she should provide proof of submission of application for membership to AIOS at the time of submitting the application (In the latter case, the granting of the award is subject to ratification of membership).
  • Applicants must have passed MS/MD/DNB at the time of submission (Proof of passing must be attached along with the Application form).
  • The thesis work should have been completed within the TWO Previous years (of the AIOS Conference for which he/she is applying) at the time of submitting the application.
  • Only the selected student will be allowed to present the thesis during the award session (Change of presenter is not allowed).
  • An amount of Rs.10, 000/- will be awarded to each of the TWO best Thesis works during the next inaugural session. However, all the 12 participants will be given “Certificate of Excellence in Research” for their presentation.
  • The applicants must apply on the prescribed format of Application form (Total 7 Copies).
  • Seven copies of the abstract (along with completed application form and all enclosures) should be duly sent to Chairman ARC. The Application form can be downloaded or requested from the Chairman ARC.
  • Last Date for submission for the AIOC-2017 (Jaipur): July 15, 2016. Kindly submit your abstract well before the due date. No submissions after the due date will be entertained. The winners of the session will also be awarded AIOS – Young Researcher’s Scholarship Award sponsored by Novartis.
  • First Prize is Rs. 1,00,000, which will be released after submission of bills along with certificate of attendance to the American Academy of Ophthalmology (AAO) conference held in the US, in the calendar year the award was given
  • Second Prize is Rs. 55,000, which will be released after submission of bills along with certificate of attendance to the European Society for Cataract & Refractive Surgeons (ESCRS) Conference held in Europe, in the calendar year the award was given
  • Third Prize is Rs. 15,000 each to three candidates who stand on merit from 3-5 ranks. The amount will be released after submission of bills along with certificate of attendance to the next All India Ophthalmological Society (AIOS) conference.
  • For more details please go through the guidelines or write to / or call 09830531457


ABSTRACT:(Structured abstract comprise of Objective, Design, Methodology, Outcome measures, Statistical analysis, Results and Conclusions) (Not more than 250 Words)